Screening requests can become difficult to manage when instructions, documents, updates, reports and invoices are spread across separate emails and files. This is especially challenging for organizations recruiting regularly or coordinating checks in more than one country.
Global Screenings provides a web-based E-Screening system that allows authorized clients to submit screening requests, follow the status of current orders, access completed reports and manage related account information through a single online interface.
Manage Screening Requests Online
The E-Screening system is designed to make the administration of employment background screening more organized. Instead of handling each instruction through a separate manual process, users can submit and review screening activity through their account.
Depending on the account setup, users can:
- Submit new screening orders online
- Select individual checks or approved screening packages
- Review new and pending orders
- Follow the current status of each order
- Access completed screening reports
- Receive report-completion alerts
- Review current and previous invoices
- Manage permitted user and account information
The system supports the administrative side of screening. The checks themselves remain subject to the availability of records, source response times and requirements in the countries involved.
Screening Packages and Individual Checks
Not every role requires the same background checks. A standard employee, senior executive, driver, finance professional or regulated worker may each require a different screening scope.
The E-Screening system can support:
- Individual screening checks
- Custom screening packages
- Role-based screening requirements
- Orders involving candidates in different countries
- Repeat screening instructions for established recruitment programmes
Organizations can use the system to manage requests connected with Pre-Employment Screening and other approved screening services.
Order and Status Tracking
Authorized users can review the current position of their screening orders without relying solely on separate email updates. The order listing can show new, pending and completed requests together with the status recorded for each assignment.
Status tracking helps users understand which checks are still in progress and which reports are available. It should not be confused with instant screening results. Completion times depend on the type of check, the countries involved and the response of employers, institutions, courts, authorities and other sources.
Reports and Notifications
When a screening report is completed and released to the client account, authorized users can access it through the web-based system. Email notifications or online alerts can also help users identify when an order has progressed or a report is ready for review.
The system may be used to:
- View available current and previous reports
- Print screening reports where required
- Review the status of outstanding checks
- Receive report-completion alerts
- Maintain a more organized record of screening activity
A completed report should be reviewed in context. The employer remains responsible for its recruitment decision and for following its internal review, privacy and fair-hiring procedures.
Billing and Invoice Management
The E-Screening system also provides account and billing functions connected with the client’s screening activity.
Available functions may include:
- Automatic invoice generation for completed or billable activity
- Access to current and previous invoices
- Printing invoices and order records
- Exporting invoices in Excel, PDF or Microsoft Word formats
- Reviewing billing information through the client account
Billing arrangements and available export options should follow the configuration agreed for the client account.
Account and User Management
Organizations may need more than one person to coordinate screening activity. The E-Screening system allows account information and permitted user access to be managed within the available setup.
Account functions may include:
- Creating and maintaining authorized user access
- Changing user-profile information
- Reviewing screening orders associated with the account
- Managing permitted billing information
- Limiting access to authorized users
Access is password-protected and should be provided only to people who require the information for an authorized business purpose. Users should keep their login details confidential and follow their organization’s internal access procedures.
Web-Based Access Without Local Installation
E-Screening is accessed through a web browser, so clients do not need to install separate screening software on each local computer. Authorized users can sign in to the system from an appropriate internet-connected device.
This approach can be useful for organizations with:
- Recruitment teams working from different locations
- Several authorized screening users
- Candidates located in multiple countries
- Regular screening requirements
- A need to review previous orders and reports
Online access is intended to be available at any time, subject to account permissions, system availability and any required maintenance.
Support for Small and Mid-Sized Businesses
A smaller organization may not have a dedicated background-screening department, but it may still need a consistent way to order and review checks.
The E-Screening system can help small and mid-sized businesses:
- Submit screening requests through a standard process
- Select checks relevant to different positions
- Follow several orders from one account
- Access reports without maintaining separate local software
- Review invoices and previous activity
- Coordinate screening for candidates in different locations
The system can also support larger organizations where the agreed account structure and screening requirements are suitable.
Applicant Tracking and Workflow Support
The existing system information refers to applicant-tracking integration. Where this is configured for the client’s screening arrangement, it can help connect screening activity with a wider recruitment workflow.
The exact integration, data exchange and available functions depend on the systems involved and the agreed technical setup. Integration should therefore be reviewed separately rather than assumed to be available for every client account.
Data Access and Exchange
Screening information may contain personal, employment, education, financial or other sensitive data. Access should be limited to authorized users who need the information for the stated screening purpose.
The E-Screening system is designed to support controlled online access and data exchange. Clients remain responsible for managing their users, protecting login credentials and deciding who may review candidate information and reports.
Further information about the handling of screening information is available on our Data Protection page.
International Screening Through One Account
The system can be used to coordinate screening requests involving candidates and records in different countries. However, online ordering does not make the underlying checks identical worldwide.
Available records, consent requirements, source access and completion times vary by jurisdiction. Some checks may be completed through electronic records, while others require direct contact or manual verification.
The expected coverage should therefore be confirmed according to the candidate’s history, the checks requested and the countries involved.
Important Limitations
E-Screening helps clients order, track and manage screening activity. It does not guarantee instant completion, unrestricted access to every record or a particular screening outcome.
The accuracy and availability of a result can depend on the information supplied, the identity match, the source and the jurisdiction. Final hiring and employment decisions remain with the employer or its authorized recruitment team.
